Job SummaryQUALIFICATIONS AND EXPERIENCE:
- Education: Successful completion of secondary school education. Training in stores management or related course is desirable.
- Experience: Three or more years of relevant work experience.
Responsibilities
- Prepare and issue to tally clerks offloading work orders from LESS for all received WFP food commodities through trucks and containers.
- Confirm receipt documents, duly filled offloading work order against service providers tally sheets to be in order and proceed to capture the receipts in LESS system real-time as per physical documents.
- At end of receiving, reconcile received stocks against physical stocks and ensure both are matching.
- Check for stock condition in the system and verify through tally clerks that is in good physical condition before issuing loading order.
- Strip containers in the system as per superintendent reports received.
- Ensure all excesses, losses, damages during receiving are appropriately captured in the system.
- Issue loading orders for trucks or containers presented for loading after confirming against approved truck list.
- Check from LESS system that presented truck have been duly planned and has both shipment and outbound delivery.
- Issue waybill for loaded truck or containers real-time as per signed tally sheets.
- Participate in month end physical inventory count and reconciliations.
- Report on unfit for human consumption stocks in the system for disposal actions to be taken.
- Perform warehouse inspection to ensure commodity are stored in conditions meeting WFP standards.
- Directly supervise third party warehouse staff as well as WFP vendors working at the warehouse.
- Ensure proper filing of all food movement documents at Kilindini warehouse.
- Create stocks in the system for all deliveries where suppliers deliver at the warehouse or loadings at supplier sites (FCA Mombasa)
- Monitor stock expiry in the system and report for those with 6 months and less to enable action to be taken.
- Issue required warehouse reports after receiving inputs from storekeepers.
- Prepare Daily Operations Report for the previous day and ensure submitted to labor team on time.
- Perform any other duties as assigned by the supervisor.